rules & regulations

General

  • Urban Aquathlon 2019 (the “Event”) is organised by Ideas Room Consulting Pte Ltd (referred to herein as the “Organiser”) in accordance with these Rules and Regulations (the “R&Rs”).

  • The Organiser reserves the right to modify the R&Rs at its sole discretion and without prior notification. Any amendments to these R&Rs will be updated on the Official Website.

  • In the event of inclement weather, the Organiser reserves the right to delay the commencement of the race, shorten the race or modify the route. Should the inclement weather persist after the delay, the Organiser reserves the right to cancel the race without any refund of registration fees.

  • The Organiser reserves the right to cancel the Event at any time without prior notice to the participants, in such case they will make reasonable effort to inform the participants prior to the date of the event. If Event is cancelled, there shall be no refund of fees paid and the Organiser and event sponsors shall not be liable for any other loss or inconvenience caused.

  • The Organiser reserves the right to amend the race route as they deem fit for the safety of the participants and/or to prevent any potential hazards in the execution of the event, at any time without prior notice to participants. In such cases, the Organiser will make every effort to inform the participants prior or during the event day.

  • Whilst every reasonable precaution will be taken by the Organiser to ensure participants’ safety, participants take part in Event at their own risk. The Organiser shall not be liable for any injury, death, loss and/or damage, whether personal or otherwise, and howsoever arising from training for or during the participation in Event. Participants are strongly encouraged to go for a medical examination and/or consult their medical practitioner prior to registration and before the actual race day.

  • The participant must retire from the race immediately if required to do so by any member of the official medical staff, race director and/or security officer.

  • The Organiser assumes no liability or responsibility for the acts or defaults of the merchant or defects in the goods and services offered in the any of the race's promotions. Any dispute(s) about the quality or service standard must be resolved directly with the respective merchants. The merchants may impose conditions for the redemption of the goods or services.

  • All participants must complete their registration online and successful participants will receive a confirmation email upon payment.

  • Any notice sent to the email address registered with the Organiser shall be deemed as received by the participants.

  • Once the registration has been duly processed, there will be no refunds to the participant should he/she decides not to take part in the event for whatever reason or should the event be cancelled for reasons including but not limited to any weather conditions and air pollution (haze). The decision of the Organiser shall be final.

  • The Organiser will not be responsible for any dispute or rejected entry arising from incomplete entry details or payment transaction.

  • Race entries are non-transferable. Any person doing so will be held responsible in case of an accident arising from or provoked by the other person during the race. The Organiser reserves the right to exclude both parties from future events.

  • The Organisers reserve the right to close registration before the said closing date should participation reaches its capacity before the said date.

  • Age category is determined by the participant’s age on birth year on 31 December 2018.

  • Participants below the age of 18 are required to seek parental/guardian consent and fill up the relevant indemnity declaration details as deemed necessary by the Organiser upon online registration or in-person registration. Failing which, the Organisers reserve the right to refuse entry to any participant.

  • The Organiser reserves the right to refuse any entries without giving any reason.

  • Participants who are eligible for more than one discount will only enjoy single highest discounted rate available upon registration. Offer cannot be combined with other promotional prices or discounts.

  • The Organiser reserves the rights to the photographs or recordings, or any other record of this event for any legitimate purposes including commercial advertising.

  • Any dispute arising from the participation in the Event shall be referred to Arbitration to be conducted in Singapore under the law of the Singapore Arbitration Court.

  • The Organiser reserves the right to replace the race or participants’ entitlement with items of similar value without assigning any reasons thereof.

  • All unclaimed prizes, Race Pack and gifts will be disposed at the absolute discretion of the Organiser after 1 week from the event date.

  • All prices indicated are in Singapore Dollars (SGD).​​

Race Information

  • Participants shall collect their Race Pack that includes the Event tee and other novelties at the Race Pack Collection. If participants are unable to collect their Race Pack in person, they may authorise a representative to collect on their behalf.

  • Change in sizes during the collection of Event Tee is strictly NOT allowed. Participants must adhere to the sizes that they have registered for.

  • Late collection will not be entertained and the Organiser shall not be liable for any other loss or inconvenience caused, due to participants’ inability to collect their Race Pack. At all times, it is the responsibility of the participants to collect their Race Pack during the Collection Period. Race Packs not collected during the Collection Period will be deemed to be unwanted, and the Organiser shall be at liberty to dispose or re-distribute them accordingly.

  • The Organiser will not be responsible for any loss and/or damage, personal or otherwise, to the belongings of participants.

  • Event day registration will not be accepted.

  • Participants are responsible for being at the start line on time.

  • All races are competitive unless otherwise stated and RFID system will be deployed to capture the timing. For non-competitive race, no timing device will be issued and no official timing will be recorded or provided.

  • Participants will need to follow the run route strictly and the Organiser reserves the right to stop the run of the participants due to any violation.

  • A grace period of 15 minutes after the commencement of the race will be given for latecomers. Anyone who reports later than this grace period will not be allowed to participate in the race.

  • Cut off time at Start Point for the different categories will be 15 mins after the listed GUN time.

  • Participants shall be ready and assembled at the Start Holding Area 15 minutes prior to the event.

  • Body markings are to be applied to each arm and leg, unless instructed otherwise by the organiser.

  • Participants must ensure that their body markings are clearly visible at all time.

  • Support vehicles or pacers are not allowed.

The Swim Leg

  • Participants may use any stroke to propel themselves through the water. They may also tread water or float.

  • Participants must start from the designated point.

  • Some part of the participant must touch the wall to start and upon completion of each length or at the finish.

  • Some part of the participant must break the surface of the water throughout the race, except it shall be permissible for the participants to be completely submerged during the turn and for a distance of not more than 15 metres after the start and each turn. By that point the head must have broken the surface.

  • Participants are required to keep left of the lane unless overtaking.

  • Participants are allowed to push off the ground at the beginning and the end of every swim lap.

  • Participants must follow the prescribed swim course.

  • Participants may stand on the bottom or rest by holding an inanimate object, such as a buoy , lane-rope or stationary boat. 

  • In an emergency, the participant should raise an arm overhead and call for assistance. Once official assistance is rendered, the participant must retire from the competition.

  • Participants must not use or wear:

    • Artificial propulsion devices;

    • Flotation devices (Except for non-competitive events);

    • Gloves or socks (Except for non-competitive events);

    • Wetsuits or any part of the wetsuits when they are forbidden;

    • Non-certified swimsuits;

    • Snorkels;

    • Neoprene swimsuits (Except for non-competitive events);  

    • Headphone(s), headset(s) or technical earplug(s), which are inserted or covering the ears, except ear protection plugs;

    • Any jewelry deemed to be a hazard to themselves or other participants. (Participants may be requested to remove any such items.)

 The Run Leg

  • Participants who are walking are required to keep to the left side of the race route so as not to cause obstruction to other runners.

  • No bare torso is allowed at all times.​​

  • The Organiser may without notice or liability to any party:

    • Vary any R&Rs or discontinue the Contests, Lucky Draws or pre-run activities;

    • Substitute, withdraw or cancel any prize without disclosing any reason and without any payment or compensation whatsoever; or

    • Change or alter the route at last minute without notice.

  • For prize/contest winners or possible prize/contest winners, disputes and appeals must be within 7 days of the published results on the Office website or immediately after the prize presentation, whichever is earlier.

  • Participants are solely responsible and liable for your comments and submissions (and the consequences) made under your name, user name, email address, password and your registration and profile information, if any.  The Organiser reserves the right to delete, edit or reject, without notice to you, any posting or content that we deem, in our sole discretion, inappropriate, or in violation of the above restrictions or term of use of any social media platform.

 

* IMPORTANT: All information published on this website is subject to change or expiration without notice. Please make regular checks for the latest information and updates.

Privacy Policy

The security of your Personal Data is important to us. In this policy, “we”, “us”, “our” means Organiser and “you”, “your” or “yours” means the persons to whom this policy applies, as listed below. Due to the recent introduction of the Personal Data Protection Act 2012 (“PDPA”), we have implemented safeguards to protect your Personal Data that is collected, used and disclosed by us. This Data Protection Policy describes how we may collect, use, disclose and manage your Personal Data. The policy applies to all individuals whose Personal Data is in our possession or under our control.

Please refer to the PDAP section at the bottom of this page for more information.

 

PDPA

Personal Data

  • “Personal Data” refers to any data, whether true or not, about an individual who can be identified (a) from that data; or (b) from that data and other information to which we have or are likely to have access, including data in our records as may be updated from time to time.

  • Some examples of your Personal Data that we may collect are your name, contact details, residential address, date of birth, identification card number/passport details, medical records, diagnostic imaging, videos, photographic films and financial information.

  • We use reasonable precautions to protect your Personal Data under our control in order to prevent unauthorized access, collection, use, disclosure, copying, modification, disposal or similar risks. You should be aware, however, that no method of storage is fully secure. While complete security cannot be guaranteed, we strive to protect the security of your information and will periodically review and enhance our information security measures where necessary.

 

Purposes for the Collection, Use and Disclosure of Your Personal Data

  • We will use the relevant data to facilitate with the event registration, activities, contests, promotions and lucky draws. We may use your Personal Data to invite you to participate in our events suited for you.

  • By continuing to use the Event's services, accessing any part of the Official Website, submitting information to the Organiser and/or Owner whether for the purpose of registering for the Event or otherwise, you hereby expressly agree and consent to the Organiser and/or Owner, collection, use and disclosure of your personal information, in the manner set forth in the aforementioned.

 

Withdrawal of Consent, Access and Correction of your Personal Data

  • It is your obligation to ensure that all Personal Data submitted to us is complete, accurate, true and correct. You have the right however, under the PDPA, to withdraw your consent to any use of your Personal Data, to obtain access or to make corrections to your Personal Data records kept with us.

 

Changes to Policy

We reserve the right to modify or change this Data Protection Policy at any time. If we make material changes to the Data Protection Policy, we will post any changes on this page. We encourage you to review this page periodically to understand our policy regarding the collection and use of your Personal Data. 

 

Contacting us

  • If you have any queries on any aspect of the PDPA as regards your Personal Data, please contact us at info@ideas-room.com.

  • Please note that if your Personal Data has been provided to us by a third party, you should instead contact that organization or individual to make such queries, complaints, and access and correction requests.